Private Client Administrator

Description:

We are looking for candidates with good communication skills both written and verbal. You don’t need to have a degree (A’ levels will be fine) but you should have good administrative experience preferably within Financial Services.

Main Duties and Responsibilities:

1. To ensure all documentation is completed for new Portfolio Clients by using the appropriate ‘Client Take-on Checklist’.

2. To input new clients’ standing data and reporting requirements.

3. To complete stock histories as far as possible by contacting clients/registrars etc. and input relevant information.

4. To deal with administration-related queries from clients, the custodian, registrars etc.

5. To deal with the transfer out of any clients who leave, using the appropriate checklists.

6. To assist in maintenance of the dividend records for Portfolio Clients, ensuring that the correct amount is received on the due date and liaising with the registrars and unit trust managers to investigate and rectify any discrepancies;

7. To assist with the Portfolio Client cash reconciliation for on a daily basis, investigate any differences, and bring any irreconcilable differences to the immediate attention of the Operations Director.

8. To investigate stock discrepancies for portfolio client accounts, bringing any irreconcilable differences to the immediate attention of the Operations Director.

9. To assist in the processing of cash transactions for Portfolio Clients.

10. To assist with the administration of corporate actions.

11. To assist with the production of the portfolio client valuation reports in accordance with their reporting requirements.

12. To assist the Manager, Private Client Administration, and Operations Director with ‘ad-hoc’ projects and in other tasks, as required.

13. To report promptly to the Company’s Money Laundering Reporting Officer any known or suspected money laundering activities by the Company’s clients or prospects (or by the person on whose behalf the client/prospect is acting).

14. To act in accordance with the Company’s operating and compliance procedures at all times and to bring any potential or actual breaches to the immediate attention of the Head of Compliance, always conscious of the FSA’s Treating Customers Fairly.